AI HOA Management Software, built for your association — not rented.

Fixed-price, phased. A scoping Discovery is $5-8k for 2-3 weeks and produces the data model, workflow map, architecture, and a fixed-price Build statement of work. The Build itself is $15-40k for 6-10 weeks to production. Optional Run (hosting oversight, prompt refresh, support) is month-to-month. That sits well below the $40k-250k+ benchmark for custom HOA software development, because we re-point a proven owners-association platform rather than starting from a blank page.

Those are rented SaaS: you pay per-door or per-unit monthly, your data lives in their tenant, and your association adapts to their fixed workflows. We build you an owned platform — your source code, your database, your schema, your prompts — modeled around how your assessments, reserves, violation ladder, and ARC process actually run. No per-door fee as your portfolio grows, no roadmap request to add custom logic, and AI scoped to the steps that pay off in your operation rather than bolted on behind a higher tier. The trade-off is honest: incumbents are faster to switch on; a custom build is the right call when you've outgrown off-the-shelf and want to own the asset.

6-10 weeks from the day Build starts, after a 2-3 week Discovery. There's a deliberate milestone in the middle: a thin slice of the platform — typically the data model plus one or two core modules on a real association's data — is in production by roughly week 6, not at the very end. That milestone proves the model fits your real records before the full scope is finished. For reference, we shipped a comparable 55+ screen owners-association platform with a 47-table data model to first production release in about 14 weeks, building the full ecosystem (management SaaS, staff portal, resident portal, e-voting) on the same foundation.

Yes — migration is scoped in Discovery, not improvised later. We build an import path on day one. For the GCC owners-association platform we shipped, an Excel import path was in from the start so the operator could move years of historical unit, owner, and financial records without manual re-entry. The same approach applies to a CSV or database export from Vantaca, TownSq, AppFolio, Buildium, or a stack of spreadsheets: we map your existing records to the normalized model and migrate, with the data validated before go-live.

Yes. Multi-association is a first-class part of the model, not a workaround. The platform we built lets a single staff member switch between association workspaces without leaving the system, with role-scoped dashboards for managers, accountants, and maintenance leads, and a shared identity layer across the management app, staff portal, and resident-facing portal. For a management company, that means one platform across your whole portfolio instead of one tenant per door.

We integrate with the systems your operation already depends on — payment processors for dues and assessment collection, bank feeds for reconciliation, accounting exports, email/SMS for owner communications, and document storage. Integrations are scoped in Discovery against your actual stack so the Build SoW is fixed-price with no surprise connectors. Because you own the codebase, you're never blocked behind a vendor's integration marketplace or a higher pricing tier to connect a tool you already use.

Electronic voting for HOAs is permitted in 20+ US states, but the rules — notice periods, quorum, secret-ballot handling, record retention — vary by state and by your governing documents. We build the e-voting module around configurable voting windows, full audit trails, and real-time result tracking (the same pattern we shipped for owners-association governance), so the controls map to your state statute and CC&Rs. We design the control stack to be reviewable by your counsel before launch; we don't provide legal advice, and your attorney signs off on the configuration for your jurisdiction.

You own all of it — the source code, the database schema, the prompt set, the evaluation harness, and the runbooks — handed over at the end of Build with no license fee and no lock-in. Your owner, financial, violation, and voting data lives in your tenant with full audit history, exportable at any time. Run is month-to-month if you want us to keep operating and refreshing it; stop whenever, take it fully in-house, and owe nothing further.

That's the reason to build rather than rent. Off-the-shelf HOA software forces your association onto fixed flows; a custom build models your actual assessment cadence, reserve methodology, violation ladder, ARC committee structure, and document rules. In Discovery we map each of those as they run today, build the normalized data model around them, and only then write the Build SoW. The platform fits your operation — not the other way around.

In-house. The senior operators who scope your Discovery — model the data, pick the architecture, and define the workflows — are the ones who build and ship it, with AI-augmented delivery, not an offshore body shop the strategy gets thrown over the wall to. The owners-association ecosystem we point to (management SaaS, staff portal, resident portal, e-voting) was delivered this way: one team, one shared data model, one accountable result.